Introducing the Alumio Route Builder
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Posted invoices, shipments and open back orders travel from Microsoft Dynamics 365 Business Central into HubSpot, so a closed deal keeps reporting what the customer was actually billed.
A deal closes in HubSpot at one number, and Microsoft Dynamics 365 Business Central then bills it as it ships, which for anything with a lead time means two or three posted invoices and a back order left open. The pipeline report and the ledger then drift apart from the moment the deal is won: sales reports revenue nobody invoiced, finance reports revenue sales already celebrated, and the review is spent choosing which number to believe. Connecting Microsoft Dynamics 365 Business Central and HubSpot closes that gap, so what was invoiced, what shipped and what is outstanding all reach the deal.
DATA THAT FLOWS BETWEEN THEM
Posted sales invoices
Posted shipments
Back orders
Customer records
Deals
Item lines
Every posted invoice from Microsoft Dynamics 365 Business Central reaches the HubSpot deal it belongs to, so the gap between an agreed value and a billed one is visible.
A rep sees which lines shipped and which are still on back order without asking operations, because the Business Central document detail arrives as the documents are posted.
A deal that bills in three parts shows three amounts rather than one, so a HubSpot pipeline report stops implying that everything agreed in a quarter was also delivered in it.
Sales and finance read the same figures at a review because both come from the same posted Business Central documents, which removes the reconciliation done the night before.
When Microsoft Dynamics 365 Business Central posts a sales invoice, Alumio writes its amount and date onto the linked HubSpot deal, so a deal that bills in stages shows what was invoiced rather than what was agreed at the close.
A back order created in Business Central appears on the HubSpot deal, so the rep who gets asked when the rest is arriving answers from the same document operations is working to instead of forwarding the question and waiting.
Posted shipments and invoices are read on the schedule you set and delivered to the deal together, so a revenue review can compare committed against invoiced value without either team preparing its own version first.
Alumio sits between sales channels and fulfillment systems as a governed integration backbone. Orders are routed, transformed, and validated, while status updates return to every channel.
Authenticate your systems using Alumio's pre-built connectors. Choose from 200+ connector packages in the marketplace, plus unlimited custom integrations.
Define how data fields map between systems in a visual interface. Adjust formats, enrich records, and apply business logic, no custom code required.
Configure flows to run in real time on events, on a schedule, or both. Reduce manual data entry and let Alumio handle movement and transformation between systems.
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Once your first integration is live, adding your ERP, PIM, WMS, or CRM connects to the same hub. Existing flows keep running. No rebuilding from scratch.
An invoice is not finished when Microsoft Dynamics 365 Business Central posts it, it is finished when the customer's system accepts it, which is where the next connection usually goes. A structured e-invoicing route is the one most businesses add, because a posted invoice sitting undelivered looks billed from the inside and unbilled from the outside. Alumio holds that connection alongside the HubSpot one, so the deal reflects an invoice that actually arrived.
Three events travel: a shipment posted, an invoice posted, and a back order created. Alumio picks those up from Microsoft Dynamics 365 Business Central as they happen or on a schedule you set, and writes them onto the linked HubSpot deal with their amounts and dates. The morning of reconciling a pipeline against the ledger disappears, because the deal already carries both numbers.
No, and the version built in code is the one that ages badly. A script written against today's HubSpot deal properties and today's Dynamics 365 Business Central document numbering works until finance adds a document type or sales renames a stage, and then it fails quietly for a quarter. Configured in Alumio, both sides are mappings the people who changed them can see. For a standard ERP feeding a CRM, configuration covers this without custom logic.
The posted invoices are the real amount, and the deal value is a forecast that should be labeled as one. Microsoft Dynamics 365 Business Central bills against shipments, so a deal agreed at one figure becomes several posted invoices plus whatever remains on back order, and only the posted part is money. Sending each posted invoice to the HubSpot deal lets a review read both without either team defending its own version.
Dynamics 365 Business Central posted the invoice correctly and only the telling failed, which is the case worth designing for. A deal that stops receiving updates reads as complete, so a customer with an open back order looks fully served. Alumio monitors each transfer in real time and records what it sent, alerts immediately when a HubSpot deal cannot be updated, retries automatically where configured, and names the document and the reason, so nothing goes missing without being listed.
Talk to an Alumio integration specialist. We'll map the right architecture for your systems, at the right scale, so your operations stay reliable through every change.
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